Project Coordinator

Summary

1. Project Support: Assists project managers in organising, planning, and executing projects, ensuring all phases are documented and completed on time.
2. Administrative Tasks: Handles administrative duties such as scheduling meetings, updating project schedules, and maintaining project documentation.
3. Stakeholder Communication: Acts as a liaison between the project team and stakeholders, providing updates and gathering feedback.
4. Resource Coordination: Assists in resource allocation and management, ensuring all project members have the necessary tools and information.
5. Report Preparation: Compiles data and prepares reports for project metrics, ensuring all stakeholders are informed of the project status.

Key Skills

• Organisational Skills: Ability to manage multiple tasks, set priorities, and adhere to deadlines.
• Communication: Effective verbal and written communication skills for interacting with team members and stakeholders.
• Attention to Detail: Ensures all aspects of the project are documented and any issues are addressed promptly.
• Problem-Solving: Ability to foresee potential issues and proactively address them.
• Technical Proficiency: Familiarity with project management software and tools.

Standard Industry Training

• CAPM (Certified Associate in Project Management)
• PMP (Project Management Professional)
• PRINCE2 Foundation

Interview Questions for Project Coordinator Candidates

1. How do you handle changes to a project’s schedule or scope, especially when multiple stakeholders are involved?
2. Can you discuss a time when you identified a potential project risk before it became an issue? What steps did you take?
3. Describe your experience with project management tools. Which ones have you used, and how did they assist in your role?
4. How do you prioritise tasks when coordinating multiple projects simultaneously?
5. Can you provide an example of a successful project you coordinated? What were the key factors in its success?